Constitution & Bylaws

1. NAME

The organization shall be called the “Leonberger Club of Canada”, hereinafter to as “The Club” or “LCC”.

2. INSIGNIA

Except by the Club itself, the use of the LCC insignia or name in form of advertising by any member or group of members is prohibited without prior approval of the Board.

3. AFFILIATION

The Club shall maintain recognition by the Canadian Kennel Club and shall operate in accordance with the By-Laws, Rules Regulations and Policies of the CKC.

4. PURPOSE AND OBJECTIVES

The Club shall:
4.1 develop interest in, increase knowledge of, and otherwise advance and protect the Leonberger breed.
4.2 support the conscientious and careful breeding of the Leonberger breed according to the individual breed standard as recognized by the CKC; seek to preserve the essence of the breed as developed in it’s country of origin and strive to maintain critical characteristics which allow the breed to perform the work for which it was originally developed.
4.3 make information available on the Leonberger and conduct educational programs for members and the general public.
4.4 guard against the commercial exploitation of the Leonberger.
4.5 support the training and exhibiting of the Leonberger and encourage sportsmanlike competition at dog shows, obedience trials and other events.
4.6 encourage the organization of local branches of the LCC, in those areas where there are sufficient fanciers of Leonbergers, consistent with the current CKC zones or combinations thereof, and to support the branches activities.
4.7 conduct Boosters and Specialty Shows and Trials for Leonbergers under CKC rules.
4.8 encourage responsible dog ownership and forward the cause of Leonbergers.
4.9 publish and circulate to all members a newsletter at least four times a year.
4.10 the Club shall not be conducted nor operated for profit, and no part of any monies or remainder or residue from dues or donations to the Club shall be to the benefit of any member or individual.

5. AREA OF OPERATION

The area of operation of the Club shall be the Dominion of Canada.

6. AMENDMENTS

The members of the Club may, from time to time revise such Constitution and By-Laws as may be required to carry out these purposes and objectives and require a two-thirds majority of voting members.

Bylaws

ARTICLE 1 – MEMBERSHIP

1.1 MEMBERSHIP YEAR

The membership year of the Club shall be from the first of January to the thirty first of December.

1.2 MEMBERSHIP REQUIREMENTS

1.2.1 Membership shall be open to all persons with an interest in Leonbergers who are in accord with the purposes and objectives of the Club;

1.2.2 Members of the LCC must be in good standing with the CKC, or eligible for membership in the CKC.

1.2.3 All applications for membership are to be sent to the Secretary and must be on the appropriate form as approved by the Board and contain the following:
a) the completed and signed form;
b) the prescribed fee; and
c) the signature of a Sponsor who is an existing Club member in good standing.

1.2.4 The Board shall have the authority to reject the application of any applicant not meeting all requirements. Memberships are approved by a majority vote of the Board of Directors.

1.2.5 No member shall have a vote or may hold office until they have been a continuous member for one full year.

1.3 CLASSES OF MEMBERSHIPS

1.3.1 ORDINARY MEMBERSHIP, shall be granted to individuals who are 18 years of age and older who have met the requirements of Section 1.2.

1.3.2 ORDINARY HOUSEHOLD MEMBERSHIP, shall be granted to persons who are 18 years and older who have met the requirements of Section 2.1 and who cohabit in the same domicile. Each household member will have a vote to a maximum of 3 votes per household.

1.3.3 JUNIOR MEMBERSHIP is open to those who have not reached the full age of 18 years. Junior members do not pay dues and shall not have voting rights in the Club. Junior members automatically become Ordinary members on reaching their 18th birthday.

1.3.4 LIFE MEMBERSHIP may be granted to those people who have made outstanding contributions to the Club and breed over a long period of time and who have been continuous members for at least 10 years. Proposed names will be nominated by the Board of Directors and must be voted on by the general membership by a two-thirds majority vote. Life members do not pay dues, but do have voting privileges.

1.3.5 HONORARY MEMBERSHIP may be granted to individuals who have made outstanding contributions to the Club and the Leonberger breed over a long period of time. Proposed names will be nominated by the Board of Directors and must be voted on by the general membership by a two-thirds majority vote. Honorary members neither pay dues nor may hold office or have voting privileges.

1.4 DISCIPLINE

1.4.1 Any member of the LCC who is suspended from the privileges of the Canadian Kennel Club automatically shall be suspended from the Club. Loss of all privileges for the same period as the CKC suspension.

1.4.2 Any member of the LCC who is charged and found guilty of any act by any Humane Society in Canada will be automatically suspended or expelled from the Club, as determined by the Board of Directors of the Club.

1.4.3 Any member may be disciplined by the Board of Directors of the Club for conduct prejudicial to the best interests of the Club or the Leonberger breed. Upon receipt of an official complaint, the Board of Directors shall appoint a disciplinary committee consisting of two (2) members of the board plus one other member in good standing, who has been a member of the LCC for a minimum of six (6) months. The duties of the committee will be to notify the member in writing, by registered mail, and set a date for a hearing. The committee shall then hear the complaint (oral and/or written), and if substantiated, the report and recommendation will be sent to the Board for final action. The Board may apply a suitable action such as letter of reprimand, request for apology, suspension, or expulsion.

1.5 TERMINATION OF MEMBERSHIP

1.5.1 Resignation — Any member in good standing may resign from the Club upon written notice, and payment of any financial indebtedness to the Club.

1.5.2 Lapsing — If a member’s dues remain unpaid 60 days after the first day of the fiscal year, the membership will be considered as lapsed and automatically terminated.

1.5.3 Expulsion — Expulsion of a member may be effected only by recommendation from the Board, following action under Article 1.4 Discipline. A motion to this effect will be circulated amongst all members and two-thirds vote, of those responding, in favour of expulsion will be necessary.

ARTICLE 2 – ORGANIZATION

2.1 EXECUTIVE OFFICERS AND DIRECTORS

2.1.1 Executive officers of the Club shall be members in good standing of the Club, all of whom shall also be members in good standing of the CKC and shall be residents of Canada.

2.1.2 The Board of Directors shall be comprised of the President, Past President, Vice President, Secretary, Treasurer and one Director elected or appointed per branch or in the absence of a branch, from each of the CKC zones.

2.1.3 The property and business of the Club shall be managed by the Board.

2.1.4 The Board will assume office January first and hold office for a period of two (2) years.

2.1.5 Any vacancies occurring on the Executive during the term of office shall be filled by election of a majority vote of the Board, except that of a vacancy in the office of President, which is automatically filled by the Vice President.

2.2 DUTIES OF EXECUTIVE OFFICERS

2.2.1 The President shall:
a) be chief Executive Officer;
b) automatically be a member of all committees;
c) have responsibility of the Club newsletter editorship team;
d) with the aid of the Secretary, have charge of all external correspondence;
e) chair all Executive and General meetings, and
f) give a deciding vote when equality is reached in any voting.

2.2.2 The Past-President shall:
a) act as an advisor to the President

2.2.3 The Vice-President shall:
a) perform all the duties and exercise the powers of the President, for the remainder of the term, in case of the President’s death, absence or incapacity.

2.2.4 The Secretary shall:
a) keep records of all activities, decisions and voting of the Club.
b) produce regular reports of Board decisions, activities and results of all motions.
c) have charge of internal correspondence, and shall have charge of external correspondence as directed by the Board through the President.
d) keep a roll of the members; and
e) be responsible for the record centre and produce subsequent lists and documents.

2.2.5 The Treasurer shall:
a) collect and receive all monies due or belonging to the Club;
b) deposit same with a Chartered Bank or Credit Union in an account in the name of the Club;
c) keep the financial books opened, at all times for inspection by the Executive;
d) provide quarterly detailed financial reports to the Board and an annual detailed report to all members;
e) co-sign, with the Secretary or President or other Board appointed officer (necessitated by geography), all cheques;
f) be bondable, and
g) have the financial records audited annually or as required by a member other than those with signing authority.

2.2.6 all previous duties can be assigned to another officer but the responsibilities for their effective completion can not be transferred or delegated.

2.3 ELECTIONS

2.3.1 A nomination ballot shall be included with the spring quarterly newsletter during an election year. All nominations for office must be received by the Secretary, in writing, prior to the deadline established. The Secretary will notify all persons nominated and determine their willingness to stand.

2.3.2 Ballots shall be sent, with the summer issue of the newsletter, to all Ordinary members in good standing. The ballots returned by a deadline, will be counted by an election officer and witness appointed by the Board. This will usually be the CKC Director of the CKC zone where the Secretary resides. Branch Directors will be voted on by members residing in that regional branch only.

2.3.3 A majority of voting members shall prevail.

2.4 COMMITTEES

The Executive shall appoint such committees it deems necessary to further the aims of the Club.

ARTICLE 3 – CONDUCT OF THE CLUB

3.1 MEETINGS

3.1.1 Board Meetings

The Board will meet at least once quarterly. This meeting should be held in conjunction with all breed shows in Canada or events sponsored by the Club. The Board will be active throughout the year by communicating, and conducting business via motions, voted on by all Board members.

3.1.2 Annual General Meeting

This meeting should be held in conjunction with the Annual Specialty show. Its purpose will be to give reports of the Treasurer, all committees and The Board of Directors, and to encourage dialogue amongst all members of the Club.

3.1.3 Branch Meetings

Branches should hold regular meetings, open to all members of the club, with only branch members having a vote on Branch matters.

3.2 OFFICIAL PUBLICATION

3.2.1 The newsletter shall be the official (quarterly) publication.

3.2.2 The board shall appoint the Editor of the newsletter.

3.2.3 The Editor may receive the help of the Editorship Team.

3.2.4 Deadlines for all editions shall be printed in each issue.

3.2.5 The following statement is to be included in each issue of the Newsletter. “This newsletter is the official publication of the Leonberger Club of Canada (LCC). The opinions expressed herein are those of the respective author and not necessarily those of the Editor(s) or the Board of the LCC. The Editor(s) reserve the right to reasonably edit all material submitted for publication. Permission to reprint is granted, provided proper credit is given to the author, the LCC and the newsletter.”

3.2.6 The board’s reports and motion shall be published in an administrative section of the newsletter (including authors’ names).

3.3 VOTING – NATIONAL ISSUES

3.3.1 The Board will make motions from time to time and circulate them to the member for voting. Matters of significance to all members should be democratically voted on by all voting members. They must include such things as location and names of judges for Specialties and Standing Resolutions. Any member may petition the Board to entertain a motion but the Board will reserve the right to circulate such motions.

3.3.2 The Board will also form committees, if required from time to time, to discuss and formulate propositions concerning any topic or any needed changes to the Constitution and By-Laws. These committees will be comprised of members from all branches and will have any proposals printed, in rough draft, for comments by individual members. Brief written comments will be published in subsequent issues and matters will be thoroughly discussed before any final drafts are sent to the membership for voting.

ARTICLE 4 – BRANCHES OF THE CLUB

4.1 The Board may approve regional branches of the LCC from time to time. These branches should be consistent with the geographic area of operation of the CKC zones or combinations of zones.

4.2 Individuals wishing to form a branch of the LCC must make a written request to the Secretary for Board consideration.

4.3 The branches will further the aims of the LCC and be governed by an executive elected by branch members. The branch will also elect a representative Director to the National Board.

4.4 The Branch may have their own bank account but must give a financial report to the National Treasurer each year.

4.5 Branches may hold booster, regional specialties or host the Annual Specialty with the approval of the Board of Directors of the LCC.

ARTICLE 5 – FINANCE

5.1 The financial year of the Club shall commence on the first day of January and shall conclude on the 3l day of December.

5.2 All monies due or belonging to the Club shall be governed as per 2.2.5 (Duties of Treasurer).

5.3 Dues
a) The membership shall be charged the prescribed fee(s) for general, junior, or household membership.
b) Any new member having paid a membership fee after October 1 of any year shall be deemed to have paid the dues for the ensuing year.
c) No member whose dues are not paid for the current year shall vote.
d) The Treasurer will officially advise all members, in the final issue of the year of the Newsletter, of the necessity of renewing their membership for the following year. This shall be the only mandatory members’ notice for their dues, which shall be payable on or before the first day of January of each year.

ARTICLE 6 – PROCEDURE

6.1 All meeting of the Club, and of its governing bodies, and all other matters of practice and procedure not otherwise herein specified shall be governed by the “Common Law Procedure of Canada, Roberts’ Rules of Order”, current edition.

ARTICLE 7 – DISSOLUTION

7.1 Should this Club remain inactive for a period of two (2) years, or should two-third of its membership decide to dissolve the Club, all assets will be converted to cash and transferred by way of cheque to an appropriate dog related charity, decided on by the members and to be utilized for canine research.

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